Music and Theater

Adult Variety Show

Talent Show

Skit Writers (separate description follows)

Activity: Hold an adult variety show in Elliot from 8:30 to 9:30 or 10:00 pm Thursday

Responsibilities: Organize and carry out adult variety show

Specific Activities:

On Island:

1.  Request acts for event

2.  Make sure that equipment is present and functional

3.  Make up order of events and inform performers.  The order should be established so that events that require set up time come after performances that can be done with the curtain closed.  Thus set up can take place while the other act is going on.  Take care that set up is quiet.

4.  Be sure that everyone knows that there is a time limit for each act (in most cases 3?5 minutes).  If this time limit is not adhered to the event will go on much too long and will impinge on chapel.

5.  Allow a person to perform in only one number in one act.

6.  Recruit one or two people to act as stage hands with lights and curtains.  Be sure that they understand what needs to be done.

7.  Act as MC for event.  It is crucial that the MC see to it that things move as quickly as possible.

Follow up Responsibilities: None

People Needed: One and one or two stage hands

Materials: None

Total Cost: None.  2004–$12 for copying.

Comments: There was concern in 94 that the extravaganza ran too late, but it is difficult to control the duration of the kids and adult stunt night shows.  Since the adult stunt night is for almost any act, it is always difficult or impossible to say no. There often is a musical jam session at the end of the night which can go on a bit.  Try to limit the length of this event, but if people are having a good time, it is tough to turn it off.  Those who want to go to chapel should understand that it might be delayed a few minutes on Thursday night.  Usually there are only 2 microphones, but 3 or 4 would make it a lot easier.  96 had same problem with length but also started late because of children’s stunt night being too long.  Let the parents of children & adolescents know of adult nature of the show.  99 – Good to have on Thursday to allow time to write skit; suggest 9:00 start to allow participants to kids to bed.

Past participants: 1994 ? Jerry Dunklee.  1995 ? David Osgood & Stan Corfman.  1996 – Jules Martinez.  1997 – Carol Weisman, Frank Robbins.  1998 – Liza & Marc Spisto, Rocio Aliaga & David Yermack.  1999 – Joel & Betsy Fredericks.   2002 – Jon Krejci, Paula Phillips.  2004—Jon Krejci, Stephanie Sersich, Than Clark    2005 – Joel & Betsy Fredericks         Upd. July 2004


Skit Writers

Activity: Present at skit during skit night

When: Adult skit night

Where: Elliot

Responsibilities: Organize, develop and perform skit

Specific Activities:

Off Island:

1. Some planning activities could take place off island, but it would destroy the spontaneity and innovative juices to plan too far in advance.

On Island:

1.  Get idea for skit

2.  Work with committee to develop ideas, script, and props

3.  Rehearse?

4.  Do not roast the speaker or anyone new to the island.

Follow up Responsibilities: Applause

People Needed: Many

Materials: Props

Total Cost: In 1995 about $100

Comments: This can be a very time-consuming activity.  Have access to, or bring, a laptop, printer and paper.  Meet Sunday afternoon with all interested script writers.

Past participants: 1995 – Marc Spisto, David Yermack & Rocio Aliaga .  2003 Jon Krecji, Paula Phillips, Tom Ashbrook, Stephen Caldwell, Chris Conte…  2005 -Bob Lyon, Thann Clark, Eric Yermack Upd. 7/03


Choir

Comments: In order to prepare an anthem for the Sunday morning chapel service, you need to consult with the Minister of the Week to make sure the anthem fits his/her theme.  Rehearsal usually takes place an hour or so (9 a.m.) before the service (10 a.m.).  Although AS I has good singers in the conference, don’t bite off more than they can chew.

To prepare a program of choral music for inclusion in the musical will require two or three rehearsals during the week.  There is a fairly extensive choir music library in the Music Director’s room on the 3rd floor of the hotel.

Past participants: 2002 – Deb&Ben Soule. 2003 – Stan Corfman   Upd. 7/03


Gosport Town Band

Activity: Play music for various activities

Responsibilities: Schedule time of performances, locate music to be played, lead band during performances

Specific Activities:

Off Island:

1.  Find and purchase music that is appropriate, incl. some duet, trio, quartet music.

2. Contact Chairs and find out when Gosport Band performances will be held.

3. Obtain list of attendees and encourage potential band members to bring instruments and folding music racks for their participation.

4. Need pre-publicity on Chairs letters to conferees so people will bring band instruments & racks.

5. Remind Chairs to authorize boat to allow hand-carried instruments.

On Island:

1. Recruit instrumentalists and discuss performances – band or orch. depending on who is there.

2. Set up practice sessions; these usually are held 11:00 am or 4:00 pm each day in the well house – coordinate space needed with Chairs.

3. Performances usually are held for 4th of July parade and flag raising; olympics of the mind; chapel; pelican baseball game.

Follow up Responsibilities: After performances return chairs and music stands to their rightful place

People Needed: One leader; like to have 6 to 12 in band.

Materials: Instruments, music, music racks, clothes pins.

Total Cost: None   However, maybe we might purchase some new band books.  We have been using the old pep band books from East Granby High School or from Lawrence Saunders to date.

Comments: Equipment is stored in Lawrence. Music is desperately needed; in years past the music has been borrowed from the East Granby High School.

2002 – Suggest AS I purchase at least one set of booklets (32 songs) & keep on-island.  Had only 3 dedicated participants – need better pre-conf. communication to have at least 4 able musicians.

2003 – Met twice and performed for the 4th of July Processional.

2006 – Need new music.  Pelican participants were a big help.  Met 11:00 a.m. Sun, Mon, Tues, Wed in Well House

Past participants: 1994 – Marion Cook*, Laurence Saunders*; Peggy Saunders, Karolyn Saunders, Henry Powsner, Judy Miller, Bob Jorgensen, Barb Hendrick.  *=leaders (1994, 1995)   1997 – Marion Cook, leader.  Also participated: Rachel Legard, Carla Osgood, Pete Williams, Greg Case, Connie Lentz, Karen King, Marshall Frye. 1998,99 – Marion Cook.  2002 – Marion Cook, Laurence Saunders.  2003 Marion Cook.  2004- Laurence Saunders  2005 Laurence Saunders & Marion Cook.  2006 – Laurence Saunders and Marion Cook.

Updated March 2007


A Little Night Music

Late Evening Music/Dance

Night Howl (separate description follows)

Activity: Late night music for listening and dancing.

Responsibilities: Provide music for event

Specific Activities:

Off Island:

1.  Line up people to contribute music

On Island:

2.  Set up stereo PA system in Brookfield Wed. eve after Chapel.

Follow up Responsibilities: Clean up as necessary, put equipment away.

People Needed: Three

Materials: Music and stereo PA system

Total Cost:

Comments: 1999 – Suggest leave as unorganized activity; folks might use place away from sleeping areas for late nite music, e.g. Nichols bldg.  2004—This activity was moved to Marshman and was wildly popular.  It is a good location for this activity.

Past Participants: 1998 – John Robbins, Jen Cook, Adam Osgood. 1999 – John Robbins. 2004—Carl Sturken and many contributing musicians.   2005-Steven Caldwell, Chris Bernd, Tom Yermack. 2006 – Carl Sturken and many contributing musicians.

Updated March 2007

Night Howl

Late Evening Music

Activity: Early evening and/or Late night music; the latter offered in a (relatively) sound-proofed location.

Responsibilities: Plan, organize and oversee music events (or several); some for drop-in musicians.

Specific Activities:

Off Island:

Contact musicians who are attending and who might be appropriate.

On Island:

1.  Organize and invite musicians and those interested in making music (a core group) to participate

2.  Notify conference services of any room needs

3.  Double-check time for event(s) with chairs.

3a.  Some of these may take place on the porch at sunset (Deb’s idea).  These would probably be of a more acoustical or quasi-classical nature.

4.  If there is a fire in a fire place, make sure it is out before last person leaves

People Needed: 1 to organize

Materials:

Total Cost:

Past Participants: many, informally:  Kemp Harris, Chris Bernd, Adam Osgood, Theo Griffin, etc.

Comments: Impromptu music events have been going on for a number of years at Al Star I, and are loved by many.  Others have found out about the music either after-the-fact or by happenstance.  Some have felt left out.  Our desire, in officially noting these events, is to make sure that they get on the conference black board so that all who wish to attend feel informed and included.  Our hope is that by offering one or a few on the porch around sunset time, people of all ages might be able to enjoy.


Musicale

Evening Concert

Activity: Organize musicale which takes place in the Lobby on Wednesday at 8:30.

Responsibilities: To be responsible for the organization and implementation of the musicale.

Specific Activities:

Off Island

1. Plan the program.

2. Contact at least some of the participants before getting on the island (as much as 3 months in advance so they can prepare), although most recruiting is done on the island.

On Island

3. Assemble and arrange program.

4. Contact the performers to be certain that they are ready to participate.

5. Decide what the set up will be; in 94 the piano was placed where the announcement green board normally is located in Oceanic lobby.

6. Contact Conference Services to be sure that they know that the Musicale will be Wednesday and to be certain that they will have the piano, music stands, and chairs set up.  Have musicians check out equipment in advance.

7. Contact someone to act as the Master of Ceremonies or emcee program

8. Write program on blackboard.

Follow up Responsibilities: None

People Needed: One or two plus performers

Materials: 1 or 2 mikes, piano

Total Cost: None

Comments: Sometimes it is necessary to suggest other outlets for the talents of some individuals, e.g., Stunt Night or Children’s Stunt Night.  Encourage short acts!  Keeping within the Musicale time frame is difficult; certain performers should be given a definite time limit.  Perhaps Musicale should start at 8:30 – as does Stunt Night.  In 2003, the Musicale took place on Tuesday.  Participants were lined up on island, rather than in advance.

Past participants: 1994- Rebecca Raffaelli & Bill Clegg.  1995 – Kemp Harris & Theo Griffin.  1996 – Becca Raffaelli & Amy Dennison-Tansey.  1997,99 – Bill Clegg.  2002 – Adrian Sicam & Bill Clegg.   2003 Bob Jorgenson, John Robbins.   2004—Betsy Fredericks and John Robbins 2005 Kathy & Hal DeHaven 2006 – John Robbins.

Updated March 2007


Social Hour Music

Activity: Provide music every day during Social Hour in Newton front room and Lindquist deck

Responsibilities: Recruit and schedule volunteers to play (eg. electronic piano, guitar) during Social Hour.  Load up and cart around amp, keyboard, stand and seat.

Specific Activities:

On Island:

1.  Recruit and schedule volunteers to play in Newton Center and/or Lindquist deck

2.  Arrange with Conference Services that electronic piano (if used) is at Newton and see that it is removed afterward.

3.  Monitor activity to see that all is OK

4. In 2003, there was no music on the Lindquist deck.

Follow up Responsibilities:

People Needed: One to organize; 3-5 performing musicians.

Materials:

Total Cost:

Comments: 2006 Note:  Can be done solo piano, but much better for me (Hal) and audience if at least one other person is assigned.  Bob Jorgensen not here in 2006.  Carl Sturken was great to help me out a lot.  Tom Harken also pitched in some.

Past participants: 1997 – Bill Clegg.  1999 – Bob Jorgenson.   2003 Bob Jorgenson, Hal De Haven.  2004—John Robbins.  2006 – Hal DeHaven.

Updated March 2007

Adult Variety Show

Talent Show

Skit Writers (separate description follows)

Activity: Hold an adult variety show in Elliot from 8:30 to 9:30 or 10:00 pm Thursday

Responsibilities: Organize and carry out adult variety show

Specific Activities:

On Island:

1. Request acts for event

2. Make sure that equipment is present and functional

3. Make up order of events and inform performers. The order should be established so that events that require set up time come after performances that can be done with the curtain closed. Thus set up can take place while the other act is going on. Take care that set up is quiet.

4. Be sure that everyone knows that there is a time limit for each act (in most cases 3?5 minutes). If this time limit is not adhered to the event will go on much too long and will impinge on chapel.

5. Allow a person to perform in only one number in one act.

6. Recruit one or two people to act as stage hands with lights and curtains. Be sure that they understand what needs to be done.

7. Act as MC for event. It is crucial that the MC see to it that things move as quickly as possible.

Follow up Responsibilities: None

People Needed: One and one or two stage hands

Materials: None

Total Cost: None. 2004–$12 for copying.

Comments: There was concern in 94 that the extravaganza ran too late, but it is difficult to control the duration of the kids and adult stunt night shows. Since the adult stunt night is for almost any act, it is always difficult or impossible to say no. There often is a musical jam session at the end of the night which can go on a bit. Try to limit the length of this event, but if people are having a good time, it is tough to turn it off. Those who want to go to chapel should understand that it might be delayed a few minutes on Thursday night. Usually there are only 2 microphones, but 3 or 4 would make it a lot easier. 96 had same problem with length but also started late because of children’s stunt night being too long. Let the parents of children & adolescents know of adult nature of the show. 99 – Good to have on Thursday to allow time to write skit; suggest 9:00 start to allow participants to kids to bed.

Past participants: 1994 ? Jerry Dunklee. 1995 ? David Osgood & Stan Corfman. 1996 – Jules Martinez. 1997 – Carol Weisman, Frank Robbins. 1998 – Liza & Marc Spisto, Rocio Aliaga & David Yermack. 1999 – Joel & Betsy Fredericks. 2002 – Jon Krejci, Paula Phillips. 2004—Jon Krejci, Stephanie Sersich, Than Clark 2005 – Joel & Betsy Fredericks Upd. July 2004


Skit Writers

Activity: Present at skit during skit night

When: Adult skit night

Where: Elliot

Responsibilities: Organize, develop and perform skit

Specific Activities:

Off Island:

1. Some planning activities could take place off island, but it would destroy the spontaneity and innovative juices to plan too far in advance.

On Island:

1. Get idea for skit

2. Work with committee to develop ideas, script, and props

3. Rehearse?

4. Do not roast the speaker or anyone new to the island.

Follow up Responsibilities: Applause

People Needed: Many

Materials: Props

Total Cost: In 1995 about $100

Comments: This can be a very time-consuming activity. Have access to, or bring, a laptop, printer and paper. Meet Sunday afternoon with all interested script writers.

Past participants: 1995 – Marc Spisto, David Yermack & Rocio Aliaga . 2003 Jon Krecji, Paula Phillips, Tom Ashbrook, Stephen Caldwell, Chris Conte… 2005 -Bob Lyon, Thann Clark, Eric Yermack Upd. 7/03


Choir

Comments: In order to prepare an anthem for the Sunday morning chapel service, you need to consult with the Minister of the Week to make sure the anthem fits his/her theme. Rehearsal usually takes place an hour or so (9 a.m.) before the service (10 a.m.). Although AS I has good singers in the conference, don’t bite off more than they can chew.

To prepare a program of choral music for inclusion in the musical will require two or three rehearsals during the week. There is a fairly extensive choir music library in the Music Director’s room on the 3rd floor of the hotel.

Past participants: 2002 – Deb&Ben Soule. 2003 – Stan Corfman Upd. 7/03


Gosport Town Band

Activity: Play music for various activities

Responsibilities: Schedule time of performances, locate music to be played, lead band during performances

Specific Activities:

Off Island:

1. Find and purchase music that is appropriate, incl. some duet, trio, quartet music.

2. Contact Chairs and find out when Gosport Band performances will be held.

3. Obtain list of attendees and encourage potential band members to bring instruments and folding music racks for their participation.

4. Need pre-publicity on Chairs letters to conferees so people will bring band instruments & racks.

5. Remind Chairs to authorize boat to allow hand-carried instruments.

On Island:

1. Recruit instrumentalists and discuss performances – band or orch. depending on who is there.

2. Set up practice sessions; these usually are held 11:00 am or 4:00 pm each day in the well house – coordinate space needed with Chairs.

3. Performances usually are held for 4th of July parade and flag raising; olympics of the mind; chapel; pelican baseball game.

Follow up Responsibilities: After performances return chairs and music stands to their rightful place

People Needed: One leader; like to have 6 to 12 in band.

Materials: Instruments, music, music racks, clothes pins.

Total Cost: None However, maybe we might purchase some new band books. We have been using the old pep band books from East Granby High School or from Lawrence Saunders to date.

Comments: Equipment is stored in Lawrence. Music is desperately needed; in years past the music has been borrowed from the East Granby High School.

2002 – Suggest AS I purchase at least one set of booklets (32 songs) & keep on-island. Had only 3 dedicated participants – need better pre-conf. communication to have at least 4 able musicians.

2003 – Met twice and performed for the 4th of July Processional.

2006 – Need new music. Pelican participants were a big help. Met 11:00 a.m. Sun, Mon, Tues, Wed in Well House

Past participants: 1994 – Marion Cook*, Laurence Saunders*; Peggy Saunders, Karolyn Saunders, Henry Powsner, Judy Miller, Bob Jorgensen, Barb Hendrick. *=leaders (1994, 1995) 1997 – Marion Cook, leader. Also participated: Rachel Legard, Carla Osgood, Pete Williams, Greg Case, Connie Lentz, Karen King, Marshall Frye. 1998,99 – Marion Cook. 2002 – Marion Cook, Laurence Saunders. 2003 Marion Cook. 2004- Laurence Saunders 2005 Laurence Saunders & Marion Cook. 2006 – Laurence Saunders and Marion Cook.

Updated March 2007


A Little Night Music

Late Evening Music/Dance

Night Howl (separate description follows)

Activity: Late night music for listening and dancing.

Responsibilities: Provide music for event

Specific Activities:

Off Island:

1. Line up people to contribute music

On Island:

2. Set up stereo PA system in Brookfield Wed. eve after Chapel.

Follow up Responsibilities: Clean up as necessary, put equipment away.

People Needed: Three

Materials: Music and stereo PA system

Total Cost:

Comments: 1999 – Suggest leave as unorganized activity; folks might use place away from sleeping areas for late nite music, e.g. Nichols bldg. 2004—This activity was moved to Marshman and was wildly popular. It is a good location for this activity.

Past Participants: 1998 – John Robbins, Jen Cook, Adam Osgood. 1999 – John Robbins. 2004—Carl Sturken and many contributing musicians. 2005-Steven Caldwell, Chris Bernd, Tom Yermack. 2006 – Carl Sturken and many contributing musicians.

Updated March 2007


Night Howl

Late Evening Music

Activity: Early evening and/or Late night music; the latter offered in a (relatively) sound-proofed location.

Responsibilities: Plan, organize and oversee music events (or several); some for drop-in musicians.

Specific Activities:

Off Island:

Contact musicians who are attending and who might be appropriate.

On Island:

1. Organize and invite musicians and those interested in making music (a core group) to participate

2. Notify conference services of any room needs

3. Double-check time for event(s) with chairs.

3a. Some of these may take place on the porch at sunset (Deb’s idea). These would probably be of a more acoustical or quasi-classical nature.

4. If there is a fire in a fire place, make sure it is out before last person leaves

People Needed: 1 to organize

Materials:

Total Cost:

Past Participants: many, informally: Kemp Harris, Chris Bernd, Adam Osgood, Theo Griffin, etc.

Comments: Impromptu music events have been going on for a number of years at Al Star I, and are loved by many. Others have found out about the music either after-the-fact or by happenstance. Some have felt left out. Our desire, in officially noting these events, is to make sure that they get on the conference black board so that all who wish to attend feel informed and included. Our hope is that by offering one or a few on the porch around sunset time, people of all ages might be able to enjoy.


Musicale

Evening Concert

Activity: Organize musicale which takes place in the Lobby on Wednesday at 8:30.

Responsibilities: To be responsible for the organization and implementation of the musicale.

Specific Activities:

Off Island

1. Plan the program.

2. Contact at least some of the participants before getting on the island (as much as 3 months in advance so they can prepare), although most recruiting is done on the island.

On Island

3. Assemble and arrange program.

4. Contact the performers to be certain that they are ready to participate.

5. Decide what the set up will be; in 94 the piano was placed where the announcement green board normally is located in Oceanic lobby.

6. Contact Conference Services to be sure that they know that the Musicale will be Wednesday and to be certain that they will have the piano, music stands, and chairs set up. Have musicians check out equipment in advance.

7. Contact someone to act as the Master of Ceremonies or emcee program

8. Write program on blackboard.

Follow up Responsibilities: None

People Needed: One or two plus performers

Materials: 1 or 2 mikes, piano

Total Cost: None

Comments: Sometimes it is necessary to suggest other outlets for the talents of some individuals, e.g., Stunt Night or Children’s Stunt Night. Encourage short acts! Keeping within the Musicale time frame is difficult; certain performers should be given a definite time limit. Perhaps Musicale should start at 8:30 – as does Stunt Night. In 2003, the Musicale took place on Tuesday. Participants were lined up on island, rather than in advance.

Past participants: 1994- Rebecca Raffaelli & Bill Clegg. 1995 – Kemp Harris & Theo Griffin. 1996 – Becca Raffaelli & Amy Dennison-Tansey. 1997,99 – Bill Clegg. 2002 – Adrian Sicam & Bill Clegg. 2003 Bob Jorgenson, John Robbins. 2004—Betsy Fredericks and John Robbins 2005 Kathy & Hal DeHaven 2006 – John Robbins.

Updated March 2007


Social Hour Music

Activity: Provide music every day during Social Hour in Newton front room and Lindquist deck

Responsibilities: Recruit and schedule volunteers to play (eg. electronic piano, guitar) during Social Hour. Load up and cart around amp, keyboard, stand and seat.

Specific Activities:

On Island:

1. Recruit and schedule volunteers to play in Newton Center and/or Lindquist deck

2. Arrange with Conference Services that electronic piano (if used) is at Newton and see that it is removed afterward.

3. Monitor activity to see that all is OK

4. In 2003, there was no music on the Lindquist deck.

Follow up Responsibilities:

People Needed: One to organize; 3-5 performing musicians.

Materials:

Total Cost:

Comments: 2006 Note: Can be done solo piano, but much better for me (Hal) and audience if at least one other person is assigned. Bob Jorgensen not here in 2006. Carl Sturken was great to help me out a lot. Tom Harken also pitched in some.

Past participants: 1997 – Bill Clegg. 1999 – Bob Jorgenson. 2003 Bob Jorgenson, Hal De Haven. 2004—John Robbins. 2006 – Hal DeHaven.

Updated March 2007

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