Art – Art volunteer

After Hours Art Barn

Art on the Porch

Art Auction

After Hours Art Barn

The Art Barn is open during the afternoon after the Children’s Program is over. This job is to provide coverage for the art barn and help people with the activities. Hours are Sun-Fri 3:00 pm to 4:30 pm. The corporation now has a Pelican assigned to the Art Barn who is available for help. Plan for activities with the Art Barn Pelican and place information about activities in the Boat News.

Total Cost: 2016 budget – $250

Comments: In 1997 interest was high – Bug art, John Best’s kite workshop, and a variety of other activities (boxes, shirts) brought people out.  2002: Painting & wire sculpture popular activities.  Suggest that not offer on July 4.  Mardi Gras masks and island collages in 2006.  Announce that Fri table decoration projects be completed by 4:30.

Past participants:  Nancy Meyer, Jill Lower – 2011

Updated May 2016

Art on the Porch

Activity: Art projects set up on the porch during the afternoon Children’s Programs

Responsibilities: Plan and staff an art project table on the front porch. Projects should be easy for people to join in. Generally each day has a different project.

Off Island: Plan projects and purchase supplies. If you are having different people assigned to each day, coordinate with those people for both activities and supplies.

Cost: About $100

On Island:

  1. 1.    Coordinate with Conference Services for table setup.
  2. 2.    Setup up projects.
  3. 3.    Facilitate projects.
  4. 4.    Clean up.

Comments: In the past, a volunteer picked a day and ran one activity of their choosing. I modeled this on what Suzanne did in 2015, though, with her ‘art kits’ on the porch. I think I prefer the art kits model, but there is no objection to the older model. The older version was needle felting, hula hoop making, origami etc.


Art Auction

Silent Art Auction and Live Art Auction

Activity: Silent auction of items donated by conferees.  Approximately 5-10 individual items are also selected for a live auction.

Responsibilities: Solicit auction items, locate and set up display panels and tables, arrange display area (with Social Hour people, foot people and anyone else who may be planning to use the front room during Social Hour), provide auction-bid slips, provide pencils, close auction at specified time, collect money.

More coming!

After Hours Art Barn

Activity:Provide coverage for the art barn at times not covered by regular staff

When: Mon-Fri, 11:00 a.m. to noon (needs advertisement if offered after speaker) or Sun-Fri 3:00 pm to 4:30 pm.

Where: Art Barn

Responsibilities:Help others use art barn and provide supplies

Specific Activities:

Off Island:

1.Plan with others involved what projects to do and who will help with them

2.Coordinate with art barn staff and purchase materials needed for projects

3.Include a note in the “Boat News”

On Island:

1.Start with inventory of existing materials to avoid duplication (2002 inventory available from Chairs) – Important to have a few planned activities.

2.Coordinate projects & supplies with regular art barn staff – have a basic set of tools (rulers, scissors, exacto knives, needlenose pliers, adhesion assortment – paste, rubber cement, etc.)

3.Make people feel welcome, provide space & supplies for planned projects and for independent projects, have cross-over capability for individual creativity

4.Coordinate with regular art barn staff to pack and inventory supplies at end of week

Follow up Responsibilities:Clean art barn

People Needed: 2 coordinators

Materials:Art materials

Total Cost: Less than $250 in 2002; $9.62 in 2006 with other materials donated

Comments:In 1997 interest was high – Bug art, John Best’s kite workshop, and a variety of other activities (boxes, shirts) brought people out.2002: Painting & wire sculpture popular activities.Suggest that not offer on July 4.Mardi Gras masks and island collages in 2006.Announce that Fri table decoration projects be completed by 4:30.

Past participants:1995 ? David Epstein, Elissa Best, Adam Osgood, Jim Johnston.

1997 – Elizabeth Yermack, Jean Remington.1998 – Anne Lenox, Sally Sussman, Sevia Phillips. 1999 – Jocelyn Pierce and Nat Fash.2002 – Roy & Marion Cook, Kathy Jenkins, Jen Close, Andrew Robbins, Jane Trudeau.2005-Jocelyn Pierce.2006-Jocelyn Pierce and Laura Fredericks. Updated March 2007

Art Auction

Silent Art Auction and Live Art Auction

Activity: Silent auction of items donated by conferees.Approximately 5-10 individual items are also selected for a live auction.

Responsibilities: Solicit auction items, locate and set up display panels and tables, arrange display area (with Social Hour people, foot people and anyone else who may be planning to use the front room during Social Hour), provide auction-bid slips, provide pencils, close auction at specified time, collect money.

Specific Activities:

Off Island:

1.Contact Chairs to get conference list as soon as available.

2.Ask Chairs to feature the Auction prominently in their next mailing, asking for contributions.

3.You may want to contact known artists and crafts people among conferees – send cards or phone to ask them if they would like to contribute.

4.Contact Boat News people to include an item.

5.Prepare bidding forms – sample attached.Make lots.It’s expensive to do on the Island. (Fewer than 65 in 1994; over 140 in 1995!)

6.Bring lots of stick-pins.They work better than thumb tacks.

7.Bring lots of pencils for bidding.(Short stubs are fine.)

8. Bring a staple gun and staples for mounting sign up sheets on boards.

On Island:

8.Announce at mealtime when you will accept items and when they may be seen.

9.Ask Conference Services person if you may have a lock for the cabinet in Newton.(Cabinet is on right side as you walk from front room to back room.)Also ask Conference Services to bring three additional 6 – 8 foot tables to Newton.Discuss with Social Hour volunteers whether even more tables (possibly five) should be provided, as well as how you and they will share the space provided in the locked closets.

10. Check for location of folding display panels.

–There were four of the newer four- or five-section panels.These stand alone and store well.

–There are a number of older, unstable and partly hinged panels.These can be used but you will not want to put them up more than once. They may lean against wall or can be made stable by nailing sticks across tops of adjacent pairs.

11. Determine your schedule (see below) and announce your rules.

12. Set up a cashier’s table on Friday night

–Recruit at least three-four good cashiers from 6:00 to 6:30.

–Have change: at least $20 in singles plus some $5s and $10s.

13. At the announced quitting time, one or more of committee must move quickly from one bidding slip to the next, marking with magic marker the final bid by drawing a line beneath it.

14. Identify early in the week someone to run the live auction, if it’s decided that there should be one.The live auction has earned more money each year.

Expenses are minimal.You need to supply push pins, 2 oz. Paper cups (to hold “golf” pencils, which you also supply). Print approximately 400 bid forms ( 2 per 8 ½ x 11 sheet of paper) at home.

Suggested Procedures:

Display and viewing opportunity. The auction should earn as much money as possible.To do this a silent auction must permit time for competitive bidding and rebidding when someone’s bid has been raised.One social hour, or worse yet, a part of a social hour, was simply not long enough.In addition, conferees seem inspired to create and contribute when they see what others have done.The number of items increases even on the last night.

We suggest that the display should begin as early as possible, probably the Tuesday social hour!The number of items this early in the week will be small.Art can be pinned to the folding display panels.While there is only one panel, this might be in the back room with the food and drink.At 6:30, the panel can be folded, with the art still attached, and placed in the storage closet.Adding additional items each day would reduce the frantic set-up by the committee Friday, after showers and before Social Hour.

Small jewelry items can be pinned to the display boards.

Larger items, sculpture and other solid items which require a table for display present a different challenge.Some might be set out early in the week, but probably must be taken down and put away after social hour each night.You may choose not to display it until Thursday or Friday.

Bidding can begin as soon as items are displayed – since there is no advantage to being the first one to bid.Tack a bidding slip next to each item.It identifies the item.Number each slip.Create a list or inventory, by number and with brief description of item and name of contributor.The bids will be written by the bidders directly on these slips.

In 1994 the auction items were all in the back room and food and drink was in both.In 1995 with beer and elegant hor d’hoeuvres, there was no room.We found that setting up the front room made it far more attractive and easier for the bidders to get around.

Friday is necessarily hectic for this committee.We set up the display after showering – but before some of us were dressed.(This allows the dressed ones to remain for final contributions and security – still have day-trippers in the late afternoon – while the others get dressed for banquet.)

Begin announcing the closing time – loudly – 15 minutes before bidding ends, and again at 10 and 5 minutes before.Since it’s actually over only when the black line is drawn on the bidding slip, don’t bother to announce the final close – there may still be a few extra dollars in the few minutes you run around the room.

When the auction is closed, each slip will be marked by the committee with a magic marker, blocking off the space below the final bid.The winner should not take this slip down until

(a) the bidding is closed and (b) he is going to the cashier to pay for the item.The winner should bring the slip and money to the cashier.The cashier should mark the slip to indicate whether it was paid by cash or check, and keep the slip.This can be very quick if the cashiers have a box or boxes to pile their slips and checks and cash.Cashiers may have to total a number of separate slips.Keep these slips together and record the total (?circle it) on the final slip.Provide a space a few feet away from the cashiers for those who want to write checks.CHECKS should be made out to the STAR ISLAND CORPORATION.

At least one individual should expect to join his family a little late at banquet, to be certain all the money is secured and the paper-work complete.

The 1994 Auction brought about $2500; 1995 – $3500.In 2003, the auction earned $11+k. In 2004, the auction earned approximately $10,200.

We accepted some items which were not for bid – e.g. bath salts packaged by the Starlings, which were sold at $1.00 a bottle.We simply collected the money and did not record the separate items.

More folding screens with tackable surfaces would be helpful.

Good Luck!And make lots of money for the Island.Additional instructions will be attached or can be obtained from Henry Powsner.

Past participants:1994 – Dick Case. 1995 – Dana & Henry Powsner, Cheryl Meyers, Wendy

Hallows.1998 – Kim&Stan Corfman, Jen Pike, Steve Whitney.1999 – Henry & Dana Powsner. 2002 – Anne Lenox, Jim Sersich.2003 – Dana and Henry Powsner2004—Cathy Jenkins 2005-Keith Knox and Dale Stewart. 2006 – Cathy Jenkins

Updated March 2007

Island Paintin’ & Drawin’

aka:Luck of the Draw, Artist Colony

Activity:Organize an afternoon sketching session

When: Monday, Tuesday and Wednesday afternoon at 3:00 pm.Do not schedule this at 1:30; the light is poor and there are too many conflicts. Perhaps an interested group can meet at the beginning of the week to decide as a group where/when to meet during the group.Suggestion from 2007 (Kathy Tillman):Rather than offering painting & drawing as a daily activity, I would like to offer it just twice during the week at 3:00 p.m. when the light is better. This can be Sunday through Friday.

Where: At end of porch

Responsibilities:Help people enjoy the Island through drawing and painting

Specific Activities:

Off Island:

1. Organize thoughts on how to organize the sessions

2. Purchase sketching and painting materials

3. Bring some sketches and paintings for others to see and discuss

On Island:

1. Be certain that activity is on the blackboard schedule

2. Show paintings and sketches and discuss

3. Distribute materials and help people begin sketches

4. Make suggestions and discuss work of others

Follow up Responsibilities:None

People Needed: 2

Materials:Materials for sketching and painting

Total Cost: Minimal.

Comments:It was fun.Bill and I learned as much and progressed as much as the participants.

1998 – Suggest divide the group into beginners and advanced – have advanced people help beginners.Advanced people may want to go out and paint something as a group.

1999 – For best participation, do not schedule opposite Talks on Rocks or Afternoon Airs.

Past participants:1995 – Bill Tibbs & Roy Cook.1998 – Bill Tibbs & Roy Cook.1999 – Roy Cook.2003 – Kathy Tillman, Sally Sussman, Roy Cook.2004—Kathy Tillman2005 Kathy Tillman, Roy Cook. 2006 – Kathy Tillman, Roy Cook.

Updated March 2007

Porch Stitchin’ & Bitchin’

Activity: Make a quilt during the conference. In recent years this has been people bringing their needlepoint, knitting, sewing, etc. and doing it together.

Responsibilities: Design, organize and oversee a quilting project for the conference, making sure that the quilt is completed by Friday

Specific Activities:

Off Island:

1.Come up with a theme that is doable by a group of adults

2.Purchase supplies

3.Gather materials to be used -needles, etc.

4.Prepare backing for project, if necessary, to speed production on-island.

On Island:

5.Recruit volunteers to help with quilt – need approximately 42 people to make squares

6.Make sure to have available tables, chairs, or other equipment, as needed

7.Show interested volunteers how to make sun print

8.Spend about 1-2 hours each day adding new squares

People Needed: One, with several volunteer assistants

Materials: Fabric, thread, needles, scissors, patterns- In 1997 wide variety of materials used (beads, fabric, paint, etc.)

Total Cost:$30-50

Comments: Need to get a wide variety of people to produce squares.Suggest that this be an adult activity.1996 theme – 50 Years of All Star I.In 1997 the Insect Quilt sold at the Auction for $75.1998 – Foundation piecing method of quilting taught.Suggest quilting has run its course – no interest this year.Perhaps change activity to a different craft – basketry?

Past participants: 1994 – Betty Sue Lentz and Jon Hendrick.1995 – Betty Sue Lentz.1996 – Jane Soule.1997 – Edie Whitney.1998 – Jane Soule, Edie Whitney.2005-Jane Soule Upd.Mar99

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